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Sharing Work Units Using Dropbox With Case CATalyst

Article ID: 148
Last updated: 03 Feb, 2021

A popular method of using Work Units is to use a cloud based program like Dropbox to sync the work unit files to an online folder.  A Scopist, who has access to this folder, can take the individual work units and the audio and copy them to their computer and edit the files.

Once the Scopist edits all the Work Units, they can append all the work units together to create one complete transcript. The Scopist then creates a backup in CATalyst and send it to the same Dropbox folder were the Work Units reside.  When the Dropbox has completed syncing the backup, the Reporter then restores the backup their CATalyst user and now has a copy of the transcript.

When using Work Units, the original realtime file remains intact on the reporter's computer within the Case CATalyst user folder. This is important when using a program that will be accessing files which another program has opened such as Case CATalyst or any CAT program.  One of the most common mistakes that occurs when a user takes advantage of a cloud program, is allowing the cloud program access to files which are currently opened and being used by another program.

NOTE:  Stenograph has no affiliation with Dropbox and does not offer technical support with the installation, configuration, or use of Dropbox itself.  We can offer suggestions which may help you to avoid some of the problems inherent in Cloud Computing programs.

Also, Stenograph makes no judgment as to what cloud program is faster, more secure, or in general, a "better" choice for a court reporter and a Scopist.  Each has its own pros and cons.  This article will focus on Dropbox for demonstration purposes.

TIP: If you and your Scopist are on Case CATalyst version 20 or higher, you can use Realteam which allows the Scopist to edit the job while you are writing realtime

Enable and configure Work Units:

  1. From Manage Jobs, click Translate then click Options.

  2. Select the Realtime tab.  In the Work Units section put a check in Create Work Units.

    • Every X Minutes - Enter a number between 1 and 999. When the specified work unit time elapses, the next work unit starts with the next page break.
    • Check Save To A Different Folder then click the Browse button to select your shared Dropbox folder.  If you wish to send Audio with your Work Units put a check in the With Audio checkbox.
      Note:  Always select Save To A Different Folder.  Never select the CATalyst folder or any of its sub-folders as the Work Units save folder. 
  3. Click Apply then click OK.
  4. Start a realtime job as normal.

Be sure to test Work Units to make sure the work unit file is going to the correct folder. To do this, start a new realtime job and write a few strokes. Then click on File, Create Work Unit (Alt-f, k). Then open the folder where the work units are saved and you should see your file with an underscore 1 at the end. For example: filename_1.

Also read
document Using Work Units
document RealTeam FAQ

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